Faculty and Staff

Faculty and staff can find all bursar related information here.

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Forms and Documents
Form Name	File Type
Campus Deposit (Departmental) Transmittal Form	PDF
eMarket Refund Form	DocuSign
eMarket Request Form	PDF
HR2005-10 Background Check	PDF
Item Code Number Request Form	Excel File
Item Type Number Request Form	Excel File
Miscellaneous Departmental Deposit Approval Form	DocuSign
Business Expense Reimbursement Request	DocuSign
Petty Cash Reimbursement Request	PDF
Trust Fund Refund Form	PDF

Note:

As of December 4, 2020, if you have any receipts for reimbursement, please complete and submit a Business Expense Reimbursement Request via DocuSign.

The reimbursement check will be mailed to your address on file.

If you have already signed up for Employee Reimbursement Direct Deposit, your reimbursement will be directly deposited into your bank account.

Policies and Procedures

Cashiering and Cash Handling Guidelines

This page covers certain basic internal control principles that must be adhered to in regards to collecting and accounting for cash and cash equivalents. These basic principles are Accountability, Separation of Duties, Security (Physical and Digital), and Reconciliation of Accounts.

Cashiering/Cash Handling Guidelines

Departmental Deposits

This page covers Departmental Deposit FAQs, Department Payment Processing, Collection Records, and Internal Control Rules. All checks and cash received by departments must be delivered to the Bursar’s Office for processing no later than the following work day.

Departmental Deposit Policy

Petty Cash

This page covers procedures for Individual Purchases and Purchases from State Appropriated Funds. Individual Purchases require a completed Petty Cash Reimbursement Form. Window Service is available daily from 8:30 a.m. – 5:00 p.m. for Petty Cash transactions.

Petty Cash Policy

Open file cabinet drawer full of documents

Record Retention Policy

Record retention policy and procedures governing the retention and destruction of records within the Fiscal Affairs Department.

California State University Record Retention Schedules

Record Retention Policy

Requesting Item Type or Code Numbers

This page covers instructions for Campus Departments who want to request Cash Receipt System (CRS) Numbers. Payments cannot be accepted by the Bursar's Office unless a Cash Receipt System (CRS) Number has been created that will permit the transactions to be processed through the cashiering system.

Requesting Item Type/Code Number Policy

University Corporation Deposits

This page covers the entire process for University Corporation Deposits. All checks and cash received by the San Francisco State University Corporation must be delivered to the Bursar’s Office for processing no later than the following work day.

University Corporation Deposit Policy