Debts and Fees Owed

Authority (i.e., Executive Order, ICSUAM, Delegations of Authority):

Should a student or former student fail to pay a fee or a debt owed to the institution, the institution may "withhold permission to register, to use facilities for which a fee is authorized to be charged, to receive services, materials, food, or merchandise; or any combination of the above from any person owing a debt" until the debt is paid (see Title 5, California Code of Regulations, Sections 42380 and 42381).

Policy Objective:

Students who register for courses offered by the University are obligated to pay the fees associated with registration for those courses. Failure to cancel registration in any course for an academic semester/term prior to the first day of the semester gives rise to an obligation to pay student fees including any tuition for the reservation of space in the course.

Debts also includes student, technology and college fees such as course, lab, materials, housing, College of Extended Learning fees, etc.
The policy applies to administrators, faculty, staff and university affiliates who have outstanding fees/charges owed to the University.

Students will be responsible for any legal costs incurred in collecting any unpaid tuition/fees and other miscellaneous University fees. Any amount owed may be reported to the Franchise Tax Board for tax offset and/or from any state lottery winnings.

Policy Statement:

  • The University reserves the right to cancel student’s classes for non-payment of campus fees and other obligations from prior semesters/years.
  • A financial hold is automatically placed on student records which prevents future registration, adding classes, receiving diploma, use campus facilities and/or other services.
  • The university or its agent has the right to pursue collections in order to repay a delinquent debt owed to the university. If account is placed with an outside collection agency, the account holder may be required to pay all reasonable collection costs, including legal fees.
  • Delinquent charges owed to the university will be submitted to the Franchise Tax Board for tax refund offset.
  • An administrative late fee of $20 will be applied for outstanding tuition obligations that are not paid by the census date of the semester for which the tuition charges were accrued. 
  • All payments will be applied to the oldest debt on your account. For example, if you are making a registration payment and you have unpaid course fee with an earlier due date, the payment will apply to the course fee charges first.  

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