- Deferment of Tuition/Fees Payment
- Disbursement of Financial Aid
- Important Dates
- Withdrawal from All Courses and Return of Federal Student Aid Funds
If you have accepted your financial aid award on the student center or have a financial aid application on file (FAFSA or DREAM), you are not subject to be dis-enrolled from your classes on published fee payment due date. However, if you have outstanding obligations from previous semester/s due to delayed financial aid disbursements, insufficient financial aid funds or over awards, you MUST pay any past due balance to keep your enrolled classes for current/upcoming semester. (see Bursar's Office Important Dates, under Student Services, select applicable term)
Between Early Priority Registration and 3rd Week of Classes - Tuition and Fees are deferred for payment if there are NO outstanding obligations from previous semester/s. For example, students taking advantage of Fall Open Registration MUST ensure NO past due balance from prior semester/s show are posted on their accounts. Go to student center and under "finances" tab, select "account inquiry" or visit Frequently Asked Questions (FAQ) to get information on how to access student account. Students MUST pay prior semester/s balances to keep enrolled classes by the published fee payment due date.
After the Drop Due Date (usually end of the third week of instruction) - Tuition and Fees not paid in full will be subject to $20 administrative fee.
When all eligibility requirements have been fully met, authorized (awarded and accepted) financial aid funds for a given term are disbursed into the student's account at the beginning of each semester, or as they become available per semester.
All institutional charges (mandatory tuition and campus/program fees and if applicable, housing charges) are deducted first from and paid by students' financial aid funds. If a student receives financial aid in excess of the mandatory tuition/fee and eligible campus charges, they will show as a credit balance on students' accounts. A disbursement (sometimes referred to as a REFUND) will be issued. Refunds will be generated and delivered to you, either by direct deposit, if you have signed up for direct deposit, or by check. For checks, allow 3 - 5 business days for processing and mailing. Make sure you keep your MAILING address up-to-date on the Student Center. (Note: The Accounting Office requires a 2 week waiting period before a check can be reported as "lost". Replacement checks will take an additional two weeks to receive
To sign up for direct deposit, follow the instructions below:
- Log on to SF State Gateway
- Click on "Financial / Jobs", under the Student heading.
- Click on "Student Center".
- In the center of the next page in the "Finances" section, click on "Enroll in Direct Deposit"
- Enter your bank account number and routing number
- Click on the checkbox next to terms and conditions to consent
- Click on submit box
If you have already signed up for Direct Deposit, student MUST verify the banking information by following the instructions (a-d) above. This ensures timely and accurate transmission of funds to student's account.
- No need to wait for your regular refund and/or financial aid checks in the mail nor spend time going to the bank to deposit checks.
- It is safe and reduces potential identity theft. With a check, your personal and financial information can be seen.
- Gives you access to your money earlier than check deposits. No waiting is necessary for checks to clear.
Note: Disbursements for grants and scholarships will not be issued for late starting classes until approximately a week after the first date of attendance. Loan disbursements for late starting classes will not be released until the drop period for the class has expired.
Disbursements will not be issued on pending financial aid (aid that has not been confirmed). If you have questions regarding pending financial aid please contact the Financial Aid Office.
Receiving a financial aid refund does not mean al the student's debt has been paid. Students are strongly advised to view their account through SF State Gateway on a regular basis.
If the student is not awarded enough financial aid to pay all of their tuition fees then any balance above their financial aid award must be paid on or before the published drop deadline, to avoid being accessed a non-refundable $20 administrative fee.
View Account Activity -> Student Center
MUST READ: Financial aid funds will be used to pay all institutional (mandatory tuition, campus and program fees, housing) and other eligible charges (e.g. course and materials fee/s) posted in the applicable semester. This means that even though you are receiving a financial aid refund, you may still have a balance due (such as financial aid over-awards, parking citations, orientation fees, etc.) that financial aid is NOT authorized to pay.
Overaward of financial aid occurs:
- when the total of all financial aid funds disbursed exceeds the student's cost of attendance
- when institutional charges paid by financial aid funds are reduced by waivers and/or third party contract
Disbursed financial aid fund/s will be adjusted (cancelled or reduced) in order to eliminate the overaward. Adjustments will require students to return refunds (full or partial) issued to students and may result to obligations, if not paid.
Please review your account on a regular basis and pay all remaining charges once your financial aid has been refunded. Go to student center and under "finances" tab, select "account inquiry" or visit Frequently Asked Questions (FAQ) to get information on how to access student account. Contact the Bursar's Office at firstname.lastname@example.org or 415-338 3925 if you have questions.
Direct Deposit begins a week before the semester begins
Check Mailed out on the 1st week of instruction
Administrative Fee of $20 - posted on student's account after the published drop deadline
Federal regulations require a school to determine whether a student who has received federal student aid completed the term of enrollment. If a student withdraws from all courses within a term the student is considered to have officially withdrawn. If a federal aid recipient receives all non-passing grades, the student is considered to have unofficially withdrawn. After the 60 percent point of a term, the student has earned 100 percent of the federal aid.
The school is required to determine whether the student earned the federal aid disbursed by using a federally prescribed formula. This process is referred to as a Return to Title IV Funds calculation. If there is unearned aid the school and/or the student may be required to return a portion of the federal aid to the appropriate federal program.
- If the school is required to return funds, the amount of the return will be charged to the student's account.
- The student must repay the amount returned. It cannot be paid with future financial aid disbursements.
- An unpaid balance will result in a hold being placed on the student's account that will prevent the student from registering or receiving transcripts until it is paid in full.